Personal Assistant
Full-time
Min. 2 years of experience
On-Site | Jakarta
Negotiable
Full-time
Min. 2 years of experience
On-Site | Jakarta
Negotiable
What You Will Do:
We are looking for a proactive and highly organized candidate to support the CEO with daily agendas, business activities, travel, and personal matters. The role requires strong coordination, communication, confidentiality, and problem-solving skills, including managing follow-ups and coordinating with internal and external stakeholders. Flexibility to accompany the CEO to meetings, events, and occasional business trips is essential.You’re a Great Fit if You:
Qualifications
- Male, minimum 30 years old.
- Minimum 5 years of experience as a Personal Assistant supporting a Director or Board of Directors (BOD).
- Minimum Bachelor’s degree (S1).
Key Responsibilities
- Shadow the CEO during daily activities and work engagements, ensuring all personal needs, documents, equipment, and travel arrangements are prepared in advance.
- Bridge communication between the CEO, Secretary, and internal teams by monitoring unanswered questions and pending approval requests, obtaining verbal responses directly from the CEO, and communicating decisions to the relevant parties.
- Assist with household management by coordinating with household staff, drivers, and vendors on household needs, repairs, maintenance, shopping, and other personal matters.
- Coordinate the CEO’s and family’s transportation with drivers to align with daily schedules, in coordination with the Secretary.
- Maintain 24/7 availability through a rotating physical presence and phone standby system, remaining reachable during holidays and leave, and responding promptly to urgent needs.
- Provide end-to-end support by documenting every instruction from the CEO, following up until completion, and reporting progress and outstanding items.
Required Skills
- Able to communicate questions and approval requests to the CEO clearly, concisely, and at the right time.
- Able to coordinate with the Secretary, internal teams, household staff, drivers, and vendors until tasks are completed.
- Able to identify urgent matters that require the CEO’s immediate attention.
- Able to compare prices, arrange services, and monitor the quality of completed work.
- Able to anticipate needs before being asked and prepare alternative solutions when necessary.
- Proficient in using to-do lists, Google Workspace, WhatsApp, and other tools to track tasks and pending items.
Work Schedule:
Shift
- Monday: 7.45 - 16.45 WIB
- Tuesday - Friday: 8.30 - 17.30 WIB
What You Will Do:
We are looking for a proactive and highly organized candidate to support the CEO with daily agendas, business activities, travel, and personal matters. The role requires strong coordination, communication, confidentiality, and problem-solving skills, including managing follow-ups and coordinating with internal and external stakeholders. Flexibility to accompany the CEO to meetings, events, and occasional business trips is essential.You’re a Great Fit if You:
Qualifications
- Male, minimum 30 years old.
- Minimum 5 years of experience as a Personal Assistant supporting a Director or Board of Directors (BOD).
- Minimum Bachelor’s degree (S1).
Key Responsibilities
- Shadow the CEO during daily activities and work engagements, ensuring all personal needs, documents, equipment, and travel arrangements are prepared in advance.
- Bridge communication between the CEO, Secretary, and internal teams by monitoring unanswered questions and pending approval requests, obtaining verbal responses directly from the CEO, and communicating decisions to the relevant parties.
- Assist with household management by coordinating with household staff, drivers, and vendors on household needs, repairs, maintenance, shopping, and other personal matters.
- Coordinate the CEO’s and family’s transportation with drivers to align with daily schedules, in coordination with the Secretary.
- Maintain 24/7 availability through a rotating physical presence and phone standby system, remaining reachable during holidays and leave, and responding promptly to urgent needs.
- Provide end-to-end support by documenting every instruction from the CEO, following up until completion, and reporting progress and outstanding items.
Required Skills
- Able to communicate questions and approval requests to the CEO clearly, concisely, and at the right time.
- Able to coordinate with the Secretary, internal teams, household staff, drivers, and vendors until tasks are completed.
- Able to identify urgent matters that require the CEO’s immediate attention.
- Able to compare prices, arrange services, and monitor the quality of completed work.
- Able to anticipate needs before being asked and prepare alternative solutions when necessary.
- Proficient in using to-do lists, Google Workspace, WhatsApp, and other tools to track tasks and pending items.
Work Schedule:
Shift
- Monday: 7.45 - 16.45 WIB
- Tuesday - Friday: 8.30 - 17.30 WIB
About Astronacci
Astronacci is a research and trading education company that focuses on helping traders recover from losses and find opportunities, even during market downturns. Our mission is to empower experienced traders who are struggling with stuck positions or consistent losses in stocks, forex, and crypto. We believe success in trading isn’t just about luck—it’s about timing, strategy, and the right guidance. At Astronacci, we’re not just educators, we’re market researchers, mentors, and trading partners.
