Secretary
Full-time
Min. 2 years of experience
On-Site | Jakarta
Negotiable
Full-time
Min. 2 years of experience
On-Site | Jakarta
Negotiable
What You Will Do:
Responsible for acting as the CEO’s right hand in managing schedules, business travel, and all work-related needs end-to-end, allowing the CEO to focus on business decisions without being distracted by administrative or technical matters. This role requires a high level of availability, including being reachable via mobile phone outside working hours and on weekends, even when not physically accompanying the CEO. The candidate must be highly responsive and able to think 2–3 steps ahead to anticipate the CEO’s needs before being asked.You’re a Great Fit if You:
Qualifications
- Female, minimum 30 years old.
- Minimum 5 years of experience as a Secretary or Personal Assistant supporting a Director or Board of Directors (BOD).
- Minimum Bachelor’s degree (S1).
Key Responsibilities
- Manage the CEO’s daily and weekly calendar, including scheduling, confirmations, rescheduling, preventing conflicts, and ensuring no appointments are missed.
- Manage end-to-end business travel by comparing flight and hotel options across OTAs based on price, schedule, location, and refund/rescheduling policies; handle bookings and prepare itineraries and transportation.
- Prepare all requirements before each engagement, including materials, documents, locations, participants, and confirmations at least one day in advance. Follow up on outcomes and action items afterward.
- Coordinate with all departments, the PA team, and external parties to ensure every CEO request is executed on time and completed properly.
- Remain reachable and responsive via mobile phone at all times, including outside working hours and on weekends, according to the applicable shift or on-call rotation, even when not physically accompanying the CEO.
- Provide backup support for PA administrative tasks and handle additional requests from the CEO promptly and thoroughly.
Required Skills
- Proficient in Google Calendar or Outlook, with the ability to manage busy schedules, prioritize appointments, and handle last-minute changes.
- Able to independently book flights and hotels and compare options across various OTAs, such as Traveloka, Tiket.com, Agoda, and others.
- Clear, polite, concise, and professional verbal and written communication with executives, internal teams, and external parties.
- Able to coordinate across teams and follow through on tasks until completion (*closing the loop*).
- Able to think end-to-end, anticipate potential issues 2–3 steps ahead, and always prepare a Plan B.
- Proficient in office administration and digital tools, including Google Workspace/MS Office, email, and WhatsApp.
Work Schedule:
Shift
- Monday: 7.45 - 16.45 WIB
- Tuesday - Friday: 8.30 - 17.30 WIB
What You Will Do:
Responsible for acting as the CEO’s right hand in managing schedules, business travel, and all work-related needs end-to-end, allowing the CEO to focus on business decisions without being distracted by administrative or technical matters. This role requires a high level of availability, including being reachable via mobile phone outside working hours and on weekends, even when not physically accompanying the CEO. The candidate must be highly responsive and able to think 2–3 steps ahead to anticipate the CEO’s needs before being asked.You’re a Great Fit if You:
Qualifications
- Female, minimum 30 years old.
- Minimum 5 years of experience as a Secretary or Personal Assistant supporting a Director or Board of Directors (BOD).
- Minimum Bachelor’s degree (S1).
Key Responsibilities
- Manage the CEO’s daily and weekly calendar, including scheduling, confirmations, rescheduling, preventing conflicts, and ensuring no appointments are missed.
- Manage end-to-end business travel by comparing flight and hotel options across OTAs based on price, schedule, location, and refund/rescheduling policies; handle bookings and prepare itineraries and transportation.
- Prepare all requirements before each engagement, including materials, documents, locations, participants, and confirmations at least one day in advance. Follow up on outcomes and action items afterward.
- Coordinate with all departments, the PA team, and external parties to ensure every CEO request is executed on time and completed properly.
- Remain reachable and responsive via mobile phone at all times, including outside working hours and on weekends, according to the applicable shift or on-call rotation, even when not physically accompanying the CEO.
- Provide backup support for PA administrative tasks and handle additional requests from the CEO promptly and thoroughly.
Required Skills
- Proficient in Google Calendar or Outlook, with the ability to manage busy schedules, prioritize appointments, and handle last-minute changes.
- Able to independently book flights and hotels and compare options across various OTAs, such as Traveloka, Tiket.com, Agoda, and others.
- Clear, polite, concise, and professional verbal and written communication with executives, internal teams, and external parties.
- Able to coordinate across teams and follow through on tasks until completion (*closing the loop*).
- Able to think end-to-end, anticipate potential issues 2–3 steps ahead, and always prepare a Plan B.
- Proficient in office administration and digital tools, including Google Workspace/MS Office, email, and WhatsApp.
Work Schedule:
Shift
- Monday: 7.45 - 16.45 WIB
- Tuesday - Friday: 8.30 - 17.30 WIB
About Astronacci
Astronacci is a research and trading education company that focuses on helping traders recover from losses and find opportunities, even during market downturns. Our mission is to empower experienced traders who are struggling with stuck positions or consistent losses in stocks, forex, and crypto. We believe success in trading isn’t just about luck—it’s about timing, strategy, and the right guidance. At Astronacci, we’re not just educators, we’re market researchers, mentors, and trading partners.
